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Automation

Invoice Parsing with Zapier — Extract Receipt Data and Send It Anywhere

Connect DocuParseAPI to 6,000+ apps without writing code. Every invoice extracted, every field routed, automatically.

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The guide

1
Get your API key
Sign up at docuparseapi.com/signup. Go to Dashboard → API Keys → Create new key.
2
Create a new Zap
Log into Zapier. Click Create Zap.
3
Choose a trigger
Gmail → New Attachment fires when an email with an attachment arrives. Google Drive → New File in Folder fires when a file is added to a folder. Test the trigger with a real invoice email to confirm the file data is available.
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4
Add Webhooks by Zapier → POST
Add an action step. Search for Webhooks by Zapier → POST. Configure as shown below:
URL:          https://docuparseapi.com/api/v1/extract
Payload Type: Form
Data:
  Key:   file
  Value: [Attachment from trigger — File field]
Headers:
  Authorization: Bearer YOUR_API_KEY
5
Use the extracted data
Add your final action. Zapier exposes all response fields with double-underscore notation:
data__merchant      →  Vendor name
data__total         →  Total amount
data__tax           →  Tax amount
data__date          →  Invoice date
data__invoice_id    →  Invoice number
data__currency      →  Currency code

Common destinations: Google Sheets, QuickBooks, Notion, Slack

Full working example

text
Trigger: Gmail → New Attachment

Action 1: Webhooks by Zapier → POST
  URL:          https://docuparseapi.com/api/v1/extract
  Payload Type: Form
  Data Key:     file
  Data Value:   [Attachment from trigger]
  Headers:
    Authorization: Bearer YOUR_API_KEY

Action 2: Google Sheets → Create Spreadsheet Row
  Vendor:    data__merchant
  Invoice #: data__invoice_id
  Date:      data__date
  Total:     data__total
  Currency:  data__currency

Note: If Zapier passes the file as a URL rather than binary,
add a Webhooks GET action before the POST to download it first.

What gets extracted

merchantThe vendor or store name
totalThe final charged amount including tax
subtotalThe pre-tax amount
taxThe tax amount charged
dateInvoice or transaction date (ISO 8601)
due_datePayment due date, or null if not present
invoice_idInvoice number or receipt ID from the document
currencyISO 4217 currency code (USD, EUR, GBP, etc.)
payment_methodCard type, cash, or other payment method
line_itemsArray of items with description, quantity, unit_price, total

Common errors and fixes

MISSING_API_KEYAuthorization header missingAdd header: Authorization: Bearer YOUR_KEY
INVALID_API_KEYKey not recognisedCheck key in dashboard — regenerate if needed
LIMIT_EXCEEDEDMonthly document limit reachedUpgrade at docuparseapi.com/pricing
UNSUPPORTED_FILE_TYPEFile format not supportedUse PDF, JPG, or PNG only
FILE_TOO_LARGE_AUTHENTICATEDFile exceeds 10 MBCompress the file before sending
EXTRACTION_FAILEDDocument could not be parsedTry a cleaner scan or different file

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