Invoice Parsing in Make — No-Code Invoice & Receipt Automation

Connect your email inbox to your accounting software and have every invoice processed the moment it arrives.

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The guide

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Create a new scenario

Log into Make (make.com). Click Create a new scenario.

Add a trigger

Add Gmail → Watch Emails to watch for emails with attachments in your AP inbox, or Google Drive → Watch Files in a Folder for a shared invoice folder.

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Add HTTP → Make a Request

After the trigger, add an HTTP module. Configure every field exactly as shown below:

URL:     https://docuparseapi.com/api/v1/extract
Method:  POST

Headers:
  Authorization: Bearer YOUR_API_KEY

Body type: Multipart/form-data
Fields:
  Key:          file
  Value:        [map from trigger attachment Data field]
  Content-type: application/octet-stream

Parse response: Yes (toggle ON)

Add a Router and map to your destination

After the HTTP module, add a Router. Route 1 filter: data.success equals true → add Google Sheets → Add a Row and map the fields. Route 2: data.success does not equal true → send a Slack or email alert.

Google Sheets column mappings:
  Vendor    →  data.merchant
  Invoice # →  data.invoice_id
  Date      →  data.date
  Due Date  →  data.due_date
  Total     →  data.total
  Tax       →  data.tax
  Currency  →  data.currency

Full working example

text

HTTP Module Configuration:
  URL:     https://docuparseapi.com/api/v1/extract
  Method:  POST
  Headers: Authorization: Bearer YOUR_API_KEY
  Body:    Multipart/form-data
  Key:     file
  Value:   [attachment binary data]
  Parse:   Yes

Router — Success route filter:
  data.success  =  true

Router — Error route filter:
  data.success  !=  true

Google Sheets — Add a Row:
  Vendor    →  data.merchant
  Invoice # →  data.invoice_id
  Date      →  data.date
  Total     →  data.total
  Tax       →  data.tax
  Currency  →  data.currency

What gets extracted

merchantThe vendor or store name

totalThe final charged amount including tax

subtotalThe pre-tax amount

taxThe tax amount charged

dateInvoice or transaction date (ISO 8601)

due_datePayment due date, or null if not present

invoice_idInvoice number or receipt ID from the document

currencyISO 4217 currency code (USD, EUR, GBP, etc.)

payment_methodCard type, cash, or other payment method

line_itemsArray of items with description, quantity, unit_price, total

Common errors and fixes

MISSING_API_KEYAuthorization header missingAdd header: Authorization: Bearer YOUR_KEY

INVALID_API_KEYKey not recognisedCheck key in dashboard — regenerate if needed

LIMIT_EXCEEDEDMonthly document limit reachedUpgrade at docuparseapi.com/pricing

UNSUPPORTED_FILE_TYPEFile format not supportedUse PDF, JPG, or PNG only

FILE_TOO_LARGE_AUTHENTICATEDFile exceeds 10 MBCompress the file before sending

EXTRACTION_FAILEDDocument could not be parsedTry a cleaner scan or different file

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